Short answer: A conference system’s price in Pakistan depends mainly on the number of seats, whether the system is wired, wireless or paperless, which features are needed (recording, voting, interpretation, camera tracking, video conferencing), the brand, and the installation conditions. We quote from a seat plan and BOQ after a survey; we do not publish price lists, because two rooms with the same seat count can need very different systems.
Request a site survey and quote: request a site survey or WhatsApp +92 300 8467101.
This guide is for ministries, provincial assemblies, cantonment boards, universities, international organisations and corporate boardrooms in Lahore, Islamabad and across Pakistan. It explains what you are paying for, which options change the price most, and how to compare offers from conference system companies.
What a conference system includes
A “conference system” is more than microphones. A complete conference room system usually has these parts.
Delegate and chairman units
Each seat gets a microphone unit with a talk button, and often a speaker, headphone socket, voting keys or a screen. The chairman unit can mute or override delegates. This is usually the biggest line item, because cost scales with the number of seats.
Central control unit and software
The control unit powers the microphones, manages who can speak and connects to the sound system, cameras and recording. Software adds speaker queues, voting, attendance and agenda control.
Sound reinforcement
Ceiling or column speakers, amplifiers and a digital signal processor (DSP) make every speaker clearly audible without feedback. Large halls may need a full auditorium sound system.
Video conferencing
Cameras, a codec or room PC for Teams, Zoom or Webex, displays or video walls, and camera tracking that turns to whoever is speaking.
Simultaneous interpretation (optional)
Interpreter booths, consoles and infrared or digital receivers for delegates. This is needed for international meetings and multilingual sessions.
Paperless conferencing (optional)
Touchscreens at each seat for agendas, documents and voting. This reduces printing and suits assemblies and cabinet rooms.
Learn more on our digital conference system page.
Conference system price in Pakistan: the main price factors
Use this table to understand quotations: what drives the cost of each part, and how a good supplier keeps it within budget.
| Sr | Cost factor | What drives it | How we keep it in budget |
|---|---|---|---|
| 1 | Delegate microphone units | Number of seats, wired or wireless, features such as voting or screens | Give features only to the seats that need them; standard units elsewhere |
| 2 | Chairman units | Number of chairs and priority controls | Size the number of priority units to the meeting rules |
| 3 | Central control unit and software | Seat capacity, voting, attendance and recording modules | Choose a core with room to grow, and license modules only when needed |
| 4 | Paperless seat screens | Screen size, number of seats, document software | Use paperless screens where documents are used; microphones only elsewhere |
| 5 | Sound reinforcement | Room size, ceiling height, number of zones | Design speaker coverage from the room drawings, not by guesswork |
| 6 | Video conferencing | Number of cameras, auto-tracking, Teams/Zoom platform | Reuse existing displays and room PCs where they meet requirements |
| 7 | Displays and video walls | Screen size, quantity, LED or LCD video wall | Size the screens to the viewing distance instead of the largest available |
| 8 | Simultaneous interpretation | Number of languages, booths, receivers | Rent for occasional events; buy only for regular multilingual sessions |
| 9 | Cabling, furniture integration and installation | Cable routes, furniture cut-outs, heritage restrictions | Coordinate with furniture and civil works early to avoid rework |
| 10 | Room acoustics | Echo, glass area, noise from outside | Targeted treatment often improves speech more than costlier microphones |
| 11 | Training, warranty and maintenance | Number of sessions per year, uptime expectations | A clear maintenance plan prevents costly failures during important sessions |
Number of seats
Cost rises with each delegate unit, so a 20-seat boardroom and a 300-seat assembly hall are priced very differently. Plan for future seats now. Adding units later is easy if the control unit has spare capacity.
Wired, wireless or paperless
Wired systems are reliable and lower cost per seat, which suits fixed halls. Wireless systems suit heritage buildings or rooms with movable layouts, but add batteries, charging and security to the cost. Paperless systems cost the most per seat but replace printing and add document control.
Conference microphone price in Pakistan: brand and model choice
The conference microphone price in Pakistan varies widely between entry-level and premium international brands. Many reputable brands are available. The right choice depends on the room size, features, warranty support and your procurement rules, not on a single “best” brand.
Video conferencing and displays
A video conference system price in Pakistan depends on how many cameras, whether you need automatic speaker tracking, and the size of the displays. A video wall for a command room adds substantial cost compared with two large screens.
Interpretation languages
Each interpretation language adds a channel, an interpreter booth position and more receivers. For a one-off event, renting may be more economical than buying.
Room acoustics
Even the best microphones sound poor in an echoing room with glass walls. Treating the room often improves results more than upgrading the equipment. See meeting room soundproofing and office acoustic solutions.
Typical setups and what drives their cost
Boardroom (10 to 20 seats)
The typical setup is table microphones or ceiling microphones, a DSP, ceiling speakers, a video conferencing camera and one or two displays. Cost depends on table or ceiling microphones, the camera type and the screen sizes.
Committee room (20 to 60 seats)
The typical setup is delegate and chairman units, a central unit with voting, sound reinforcement, camera tracking and recording. Cost depends on the seat count, voting needs and whether sessions are recorded or streamed.
Assembly or cabinet hall (60 to 300+ seats)
The typical setup is a full digital or paperless conference system, interpretation, a large-hall sound system, video walls, a control room, live streaming and room acoustics. Cost depends on the paperless screens, the number of interpretation languages, the video wall size and the control room scope.
Training rooms and lecture halls
The typical setup is wireless microphones, speakers, displays or interactive panels, and lecture recording. See educational soundproofing solutions. Cost depends on the room count, the type of display and whether lecture capture is required.
Cost factors at a glance
| Factor | Low end of the range | High end of the range |
|---|---|---|
| Seats | Up to about 20, one room | Hundreds of seats, several rooms |
| Connection | Wired, fixed seating | Wireless or paperless with seat screens |
| Features | Speech and recording | Voting, interpretation, camera tracking, video conferencing |
| Room | Treated room, easy cable routes | Heritage room, hidden cabling, echo to treat |
| Integration | Stand-alone | Linked to PA, LED screens, streaming and room control |
| Support | Basic handover | Operator training, spare units, maintenance contract |
What to include in your BOQ
A conference-system BOQ should list each item so bids are comparable: chairman units, delegate units, central unit, software licences, recording, voting, interpretation channels and booths, cameras, cabling by route, integration with the PA and displays, installation, commissioning and training. Ask for the brand and model of each line and for the warranty period in writing.
Standards worth naming in a tender
- IEC 60914: conference systems, electrical and audio requirements
- ISO 20109: equipment for simultaneous interpreting
- ISO 2603 and ISO 4043: permanent and mobile interpretation booths
- IEC 60268-16 (STI): speech intelligibility in the room
Naming these keeps a tender brand-neutral while protecting quality.
Projects
- Chief Minister’s Office, Punjab: Taiden conference system at the historic SAQ 90 Office, 2025-26. Case study
- Civil Secretariat, Government of the Punjab: paperless conference system with Taiden audio and Dahua interactive displays at Darbar Hall, 2025-26. Case study
- PULSE, Lahore: audio conferencing solution, 2023-24
- IWMI, Lahore: conference room with acoustic treatment and audio equipment, 2024-25
Guides in this topic
- Digital conference systems: what we install
- Council chamber conference system upgrade
- Conference room soundproofing
- How to write an acoustic tender specification
Free download
BOQ template for acoustic and AV works: a ready-made layout for conference and hall projects. Download the template.
Common mistakes that raise conference system costs later
- Buying for today’s seats only. A control unit with no spare capacity forces a costly replacement when the committee grows.
- Ignoring the room. Glass walls and hard ceilings cause echo and feedback, so expensive microphones still sound poor.
- Separate suppliers for audio, video and acoustics. When each one blames the others, faults take longer to fix.
- No operator training. Sessions in assemblies and ministries need staff who can run the system confidently, including during live broadcasts.
- No maintenance plan. Batteries, firmware and spare units should be planned before the first important session, not after a failure.
How to choose a conference system supplier in Pakistan
When comparing conference system suppliers and companies in Lahore and Islamabad, check:
- A seat-by-seat design. Does the quote list every unit, the cable route and the control equipment, or only a total?
- Compatibility. Will it connect to your existing displays, cameras, recording and Teams/Zoom setup?
- Expansion capacity. Can seats, languages or voting be added later without replacing the core system?
- Acoustics. Has the supplier assessed echo and noise in the room?
- Local support. Is there a team in Lahore or Islamabad for training, maintenance and urgent support during sessions?
- Documentation. BOQ, technical compliance sheets, drawings and completion certificates for PPRA or donor procurement.
- Brand neutrality. Is the supplier recommending what suits your room, or only what it happens to stock?
How Sound Krafted delivers conference system projects
Sound Krafted is an independent, brand-neutral system integrator based in Lahore, delivering projects in Islamabad, Rawalpindi, Karachi and nationwide. We can work with any brand your specification or tender requires, and we recommend equipment on merit.
How we work:
- Survey and requirements. Seats, meeting types, languages, video calling and recording needs.
- Design. Seat layout, cable routes, sound and camera coverage, plus room acoustics where needed.
- BOQ and compliance. An itemised offer that matches your tender format and specifications.
- Supply, installation and integration. Conference, audio, video, displays, acoustics and ICT handled by one team.
- Testing, training and support. Commissioning, operator training and after-sales maintenance.
We have delivered 50 projects for 49 organisations, including PTV, Radio Pakistan, HEC, FAO, GIZ, UMT, BNU, NESPAK, ENGRO, the CM Office and the Punjab Council of the Arts. See our client list and case studies for the CM Office Hall and the Darbaar Hall.
Frequently asked questions
What is the conference system price in Pakistan?
It depends on the number of seats, the system type (wired, wireless or paperless), and extras such as video conferencing, interpretation, displays and room acoustics. A site survey and seat-by-seat design give an exact quotation, and Sound Krafted offers a site survey and quote.
What is the conference room microphone system price in Pakistan?
It depends on the number of microphones, table or ceiling mounting, the audio processor and speakers, video-call integration and the brand chosen. Room acoustics also affect which microphones work best.
Wired or wireless conference system: which is better?
Wired systems are more economical and very reliable for fixed halls. Wireless systems suit heritage buildings and flexible layouts where cabling is difficult. Both are secure when properly specified.
Can a conference system work with Microsoft Teams or Zoom?
Yes. The conference audio connects through a DSP to a room PC or video codec, so remote participants hear every delegate clearly and the camera can follow whoever is speaking.
Do you supply simultaneous interpretation systems?
Yes. We design and install interpretation booths, consoles and delegate receivers as part of conference projects for government and international organisations.
Which conference system company works in Lahore and Islamabad?
Sound Krafted designs, supplies and installs conference systems for government, assembly, university, international and corporate clients in Lahore, Islamabad and across Pakistan, as an independent system integrator.
What is the difference between a conference system and a PA system?
A PA system amplifies a few microphones through loudspeakers for an audience. A conference system gives each participant a microphone unit with a speaker and request-to-speak button, managed by the chair, with options for recording, voting and interpretation.
Is a paperless conference system worth the extra cost?
For rooms that meet often with long documents, such as cabinet, committee and board rooms, a paperless system can save printing and keep everyone on the same version of each document. For occasional meetings, a standard system with a shared display is often enough.
Can we add seats or features later?
Usually, yes, if the system and central unit are sized for expansion. Ask for spare capacity on the central unit and cabling at the design stage.
Do you quote against tenders and BOQs?
Yes. We quote in the required format and can review a draft BOQ before it is issued.
Request a site survey and quote
Planning a project? Call or WhatsApp +92 300 8467101 for a free phone consultation. For an accurate design, BOQ and quotation, book a paid site survey.